Deal status is assembled manually
The order, contract, shipment, documents and payment live in separate systems and spreadsheets.
↘INTERNATIONAL TRADE · ONE OPERATING FLOW
One trade operation from contract to cash.
Connect contracts, orders, logistics, documents, finance and data into a governed digital landscape for international trade.
OPERATION · IW-0248IN FLOW
- 01CONTRACTterms agreed
- 02ORDERdata verified
- 03SHIPMENTexception owned
- 04DOCUMENTSevidence linked
- 05PAYMENTready to reconcile
ONE DATA ROUTEERP ↔ CRM ↔ WMS ↔ CARRIERS ↔ BANK
CONTRACTS✦ORDERS✦LOGISTICS✦DOCUMENTS✦FINANCE✦DATA · AI
THE OPERATING PROBLEM
A shipment moves forward. Its data stays behind.
Trade breaks at the handoffs between sales, purchasing, logistics, documents and finance. We turn those handoffs into one visible, controlled operation.
Exceptions surface after a missed deadline
An incomplete pack, price mismatch or carrier delay has no shared escalation path.
↘Finance sees the result too late
FX, logistics cost, receivables and margin become clear only during manual consolidation.
↘OPERATING SYSTEM FOR TRADE
Six connected areas. One accountable route.
01
One trade operation, one status and one accountable owner
↗02Order-to-Cash and Purchase-to-Pay
Connect orders, purchasing, shipment, invoicing, payment and obligation close into one controlled process.
Contract terms operate in the process rather than staying in a PDF
↗03Contracts and legally significant documents
Configure preparation, approval, signing and execution of foreign-trade contracts with a transparent audit trail.
A shipment status should explain the next action
↗04Logistics and shipment documents
Build a digital landscape from transport request through delivery confirmation, shipping documents and claims.
Every integration needs an owner, a version and a recovery path
↗05EDI, APIs and systems integration
Connect ERP, CRM, warehouse, partner portals, banks, carriers and public services through governed data contracts.
The financial picture updates with the operation
↗06Trade finance operations and control
Connect contracts, FX payments, budgets, landed cost, receivables and management reporting.
AI reduces manual review without removing control
↗AI for documents and operational exceptions
Apply OCR, classification, search and AI assistance where outputs can be checked and safely returned to the workflow.
WHERE THE MODEL WORKS
Built around the flow, adapted to the industry.
Importers and exporters
Contracts, orders, documents, FX payments and execution control for foreign-trade operations.
Distribution and wholesale
Purchasing, sales, warehouse, pricing, limits, receivables and margin control.
Logistics operators
Transport requests, routes, documents, SLAs, claims and customer and carrier integrations.
Agriculture and manufacturing groups
Supply, batches, shipping packs, landed cost, contracts and end-to-end traceability.
INTECRACY GROUP
Technology chosen after the process is clear.
We configure Intecracy Group products within the target architecture instead of forcing operations into a product catalogue.
APPLICATION PLATFORMUnityBase
Design applications and integrations on UnityBase where operations involve complex roles, data, documents and control rules.
↗FINANCE & OPERATIONSA5.ERPImplement relevant A5.ERP subsystems for trade, finance and resource operations.
↗PROCESS & DOCUMENTSScriptumConfigure processes, roles, documents, exceptions and an audit trail for trade and logistics operations.
↗DIGITAL CONTRACTSDealsImplement legally significant counterparty interactions with qualified e-signatures and governed journeys.
↗DELIVERY ROUTE
Start with one operation. Prove the model. Scale deliberately.
- 01
Trade-operation map
Document the trigger, participants, documents, systems, money, dates and exceptions.
Landscape and breaks - 02
Target rules and data
Define statuses, roles, integrations, control events and acceptance criteria.
Architecture and roadmap - 03
Governed delivery
Configure the solution in short waves and test the full journey with real examples.
Working process - 04
Control and improve
Measure lead times, exceptions, mismatches and manual actions. Prioritise the next changes with evidence.
Governed backlog
EXPERT CORE
Process, architecture and business accountability at one table.
TRADE OPERATIONS PRACTICE
Decisions, controls and architecture explained.
AI optimizes logistics document flow
AI-driven automation of document management in logistics is essential for enhancing efficiency and regulatory compliance, but requires careful planning.
Mykhailo Vyhovsky6 min readUkraine's Logistics Sector Digitizes with E-Document Flow and E-TTN
A recent article from Deals highlights how electronic document management and e-TTN are transforming Ukraine's logistics industry by optimizing processes and reducing costs.
Mykhailo Vyhovsky2 min readShipment visibility starts with events that change decisions
Choose the facts an importer needs, then define their sources, evidence and the route for investigating missing information.
Serhiy Balashuk6 min readFAQ
Before the first route is automated.
Select a question to reveal the answer.
Do we need to replace the current ERP?
Not necessarily. A governed process and integration layer around existing systems often creates the result. We decide after mapping the operation and data.
Can we start with one trade route?
Yes. We choose a flow with clear boundaries, such as order to payment or contract to delivery confirmation.
How do you account for customs and regulatory requirements?
We document required documents, data, controls and owners. Legal conclusions remain with qualified advisers; the system enforces the agreed rules.
Where is AI appropriate?
In document classification and review, mismatch detection, summaries and exception explanations. Decisions with financial or legal impact require accountable human review.
What is the role of Intecracy Group?
IntWay Trade advises on and implements relevant solutions from group companies. UnityBase is the platform; A5.ERP, Scriptum and Deals are application products.